Proclamations

Mayoral Proclamation Request Policies and Procedures

**All proclamation requests must provide 4 weeks' notice.**

Alvin Mayoral Proclamations are designed to recognize and celebrate significant contributions to our community. They are intended to honor long-standing service, highlight events that provide substantial benefits to Alvin, or commend individuals for remarkable achievements that positively reflect on our city. Proclamations are not distributed for business advertising purposes or the like.

Types of Proclamations frequently requested:

• Dedication of new buildings
• National Months honoring specific organizations
• Special dates or occasions, I.e., 50th Anniversary, 100th year birthdays, Retirement

Please include the following information when making your request:

• Full name(s) of individuals, organizations, etc. of intended honorees
• Background, historical and anecdotal, of event/individuals
• Date of event
• Details about organizations or individuals involved
• If the proclamation is being presented at a Council meeting, please provide the names and contact information for who will be in attendance to accept the proclamation.

Additional guidelines:

• Proclamations must fit on one (1) 8 ½ X 11” sheet of paper with room remaining for the signature of the Mayor and City seal.
• Annual proclamations will not be automatically renewed. Requests must be made on an annual basis.
• The Alvin City Council reserves the right to deny any proclamation request where the criteria are not met and to edit any drafted material for final wording.

Please review this Sample Proclamation to see what a finished proclamation can look like and the usual format.

For any questions, please contact the City Secretary's Office at 281-388-4257 or email the Deputy City Secretary, Sara Cruz at scruz@cityofalvin.com.